Blokken AIFIELD GUIDE
← Back to home
THE WORK, NOT THE HYPE

Project Management with AI.

Explore how AI changes your work — and what to learn next.

A practical guide to
the work ahead
Project ManagementMeeting DocumentationGrowing Practice

Meeting Documentation

Draft minutes and candidate action items.

The workflow, side by side

Traditional workflow

Before generative AI assistance
  1. 1

    Clarify the goal using a consented meeting transcript

  2. 2

    Capture decisions and open questions

  3. 3

    Check speakers and commitments

  4. 4

    Circulate notes for correction

  5. 5

    Check the result against the agreed criteria

  6. 6

    Communicate the outcome and record the decision

AI-assisted workflow

AI contributes. You guide and verify.
  1. 1

    Define the goal, constraints, and permitted information

  2. 2

    Provide relevant, sanitized context from a consented meeting transcript

  3. 3

    Ask AI to draft minutes and candidate action items

    AI + YOU
  4. 4

    Inspect suggestions against original evidence and domain rules

  5. 5

    Revise the output and independently validate the result

    YOU
  6. 6

    A responsible professional approves and communicates the outcome

HUMAN CHECKPOINT

Did someone actually agree to this action and deadline?

Your judgment matters

The shift: Validating AI summaries and managing exceptions. Foundational skills still matter.

Build the skills behind the work.

A practical learning path for Project Management.

GO A LITTLE DEEPEROpen only what you need
What changes — and what doesn’tSkills & responsibilities
AI HELPS WITH
DraftSummarize

Draft minutes and candidate action items. The output is a starting point to inspect, not a decision to accept automatically.

STILL YOUR RESPONSIBILITY

Confirm commitments, resolve exceptions, negotiate priorities, and escalate risks.

Skills to develop

FoundationsPlanning, dependencies, estimation, and stakeholder management.

AI collaborationProviding task-specific context and requesting explicit assumptions.

VerificationChecking a consented meeting transcript against independent evidence.

Professional skillsCommunicating tradeoffs and taking responsibility.

Where AI can go wrong3 things to check

A plausible but wrong answer

A tentative suggestion can become a false commitment. It can fail the underlying goal even when it sounds convincing.

Your check

Confirm the action, owner, and date with Maya before recording a commitment.

Missing or invented context

AI may fill gaps with unsupported assumptions, which can send the work in the wrong direction.

Your check

Trace claims to original evidence and ask the relevant person about unknowns.

Information shared in the wrong place

Sensitive records or code can cross confidentiality boundaries if supplied to an unsuitable tool.

Your check

Use approved tools, share the minimum context needed, and follow your organization’s rules.

Try a quick exerciseA practical scenario

“I could check next week” becomes “Maya will deliver by Monday.”

What is the most important next step in this scenario?
Sources & contextEvidence behind this example

These are illustrative workflows, not claims that AI is always better or that every organization works this way. The scenarios and checkpoints are editorial teaching examples.

Reviewed September 2026 · Growing PracticeO*NET — Project Management SpecialistsSupports planning, coordination, and delivery responsibilities.PMI — Human-in-the-loop for project managersDiscusses human guidance in AI-assisted project work.How we build these examples